Send accurate HVAC quotes in minutes, not hours
Stop guessing on pricing. HVAC Quote Genie combines current material costs, regional labor rates, and your margins into professional estimates you can send from the job site.
Everything you need to quote faster
HVAC Quote Genie replaces the spreadsheet guesswork with real pricing data so you can send accurate estimates in minutes.
Create quotes fast
Build quotes in minutes
No more two-hour estimate marathons. Select the service, enter the details, and send a professional quote before you leave the job site.
Professional templates
Pre-built templates for repairs, replacements, and maintenance calls. Your company info and branding included automatically.
One-click send
Email or text your quote directly from the app. Customers get a clean PDF they can open on any device.
Price with confidence
Real-time material costs
Pricing factors in current wholesale material prices by category, so you're not guessing at margins based on last year's numbers.
Regional labor rates
Labor costs adjust based on your metro area and market conditions, not a national average that doesn't reflect your costs.
Smart margin controls
Set your target margin once and let the tool calculate the final price. Adjust per-job when you need to without breaking your workflow.
Win more work
Fast turnaround wins jobs
Contractors who send same-day quotes win more work. HVAC Quote Genie gets you out of the office and back to service calls faster.
Professional appearance
Clean, branded estimates that look like you hired a designer. Customers take you seriously when your quotes look professional.
Accurate scope, fewer callbacks
When your pricing reflects real costs, you cover the job scope completely and avoid expensive callback surprises.
HVAC shops win more jobs
Real shops, real results. Here's how small HVAC businesses use HVAC Quote Genie to quote smarter and grow.
Martinez HVAC
Win rate jumped 40% after switching from spreadsheets
After years of hand-written estimates and pricing guesswork, we started sending professional quotes same-day and started closing more work at prices that actually cover our costs.
Read case study →Johnson's Heating
Scaled from 2 to 7 techs without hiring office staff
The estimate backlog used to cap our growth. Now every tech quotes on their phone and we handle five times the volume without a single additional office worker.
Read case study →Allied Air Solutions
Eliminated pricing errors that were eating into margins
We found three systematic pricing errors in our first week using the tool. Every job we had underbid for years—we fixed them all and the ROI was immediate.
Read case study →Stop losing jobs to slow, sloppy estimates
Join hundreds of HVAC shops already quoting smarter
Common questions
How long does it take to send my first quote?
Most users send their first quote within 15 minutes of signing up. We provide pre-built templates for common HVAC services—repairs, replacements, maintenance—so you're not starting from a blank page. If you can fill out a form, you can use HVAC Quote Genie.
There's no software to install and no complex setup required. Just create your account, add your company info once, and you're ready to quote.
Do I need special equipment or software to use this?
No special equipment needed. HVAC Quote Genie runs in your browser on any device—desktop computer, laptop, tablet, or phone. If you can access a website, you can use the tool.
There's nothing to download or install. It works on Windows, Mac, Android, and iOS equally well. No compatibility headaches, no update nightmares, no hardware requirements beyond what you're already carrying to job sites.
How accurate is the pricing data?
Pricing calculations pull from current material cost databases and regional labor rate benchmarks for your specific metro area. We update material pricing regularly and let you configure labor rates based on your actual market.
You're always working from real numbers, not guesswork. You can also override any line item when a job has unique circumstances that warrant it. The tool guides your pricing; you make the final call.
What does it cost and are there any hidden fees?
Simple pricing at $49 per month per location, with a 14-day free trial so you can test everything before committing. No per-quote charges, no setup fees, no contracts that lock you in.
You can cancel any time with no penalties. Annual billing saves you 20% if you prefer not to pay monthly. What you see is what you pay—no surprises on your invoice.
Is my customer and business data secure?
Yes. All data is encrypted in transit using TLS encryption and encrypted at rest on our servers. We use industry-standard security practices and don't share or sell your information to third parties.
Your customer data belongs to you—you can export everything anytime in standard formats. We're committed to keeping your business information private and secure, period.
Can I use this alongside my existing software?
Absolutely. HVAC Quote Genie is purpose-built for quoting and is designed to complement the other tools you're already using for scheduling, dispatch, or invoicing.
Many users export their quotes as PDFs and attach them to their existing systems. We focus on doing one thing really well—helping you price and send accurate quotes faster—and play nicely with your current workflow rather than trying to replace it.
What if I need help or have questions?
We offer email and chat support during business hours, and most questions get a same-day response. Our help center includes step-by-step guides and short video tutorials covering the most common workflows.
For most small shops, the self-serve setup and documentation covers everything they need. If you hit something that needs a human, we're there quickly—we built this for HVAC shops like yours and we want you to succeed with it.